Tuesday, March 15, 2011

Lifecycle of a candidate record in a database

If you don’t have a candidate database, you should have one quickly. If you have a database, you need to make the most of it. With the speed with which it can become decadent, you need to keep an eye on it all the time.

Candidates entering the system have got two status
• Application status
• Database Status

Application status: Refers to the status of the candidate against a particular job. Eg : Screening, LI, L2, Candidate Reject, Offer etc. Most of the times, this status will be updated and majority of candidate activity will be updated.
Database status: Refers to the status of the candidate within the overall database. It is the stage in the lifecycle of a candidate. Taken as a whole this essentially reflects the usefulness of the database and the responsiveness of the candidates

The Candidate Lifecycle

The Candidate Lifecycle stages
Cold stage: In this stage the candidate has either not been engaged or has become unresponsive for period of more than a year’s time. Most of the candidate records sourced by sourcers/recruiters would ideally enter the system in this stage. The dead log or unproductive candidate records should be weeded out from this stage as part of periodic cleansing

Warm stage: Advert responses coming directly into the system, candidates through career portals, referrals and vendor profiles would enter the system at this stage. These are interested candidates. They will remain in this stage till they become irresponsive, are not relevant to any current or near future requirement, irrespective of they being selected to move ahead for the requirement, they have been sourced for.

Hot stage: This stage candidates have been spoken to, are keen to be assessed for a specific requirement which currently exists within the system

Hold stage: In this stage the candidate is not to be contacted by the Sourcer/Recruiter. It could be due to certain escalations in terms of validity of record (time, manual flag), candidate debarred, no poach agreement…

The candidate record will fluctuate through these lfecycle stages. It is equally important to remove candidates, as it is to keep them updated.


Related Links
Candidate Database System: A perspective?
Review your candidate database

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