Wednesday, November 10, 2010

Review your Candidate database

Having a massive pool of relevant candidates at hand is becoming critical and all recruiters/sourcers ideally work towards building this goldmine. I am sure you will agree

Lets look at this database as a system which has negative inertia and will have the tendency to deteriorate over time. what use is a candidate, who has not been contacted for more than 6 months?

To ensure that the database is healthy and appropriate and relevant continual and systemic interventions are required. The following model gives a perspective on how to look at your datbase and determine how your networks/companies candiate pool stands

Database system can be reviewed along the following parameters

Availability: Access to the relevant people
Searchability: Ease of retrieval by the relevant people
Relevance: value of the record to the relevant people.
Completeness: the amount of relevant information available
Credibility: The accuracy of info available. It will erode over time

The following illustration depicts how the candidate pool will get slotted in different stages depending on availability and searchability.

The candidate pool can be segregated in 4 parts depending on Availability and Searchability
1) Open: this part of the database is the most active and productive. It constitutes of candidate records that are publicly available to all relevant parties and easily searchable against a given requirement.
2) Hidden: This part is most of the time outside a Common database and limited to excel sheets, emails, notepads and social networks and accessible to an individual as his personal network. Nobody else is either aware or has access to this pool. There is a greater likelihood of these candidates to slip into the Black hole depending on how structured, searchable and relevant the record is to ongoing needs.
3) Blind: This part of the system is similar to the hidden part with the only exception that this is somebody else’s personal network and not accessible to the user. If the candidate record is not searchable for a relevant requirement due to incomplete or inaccurate data or lack of search capability, the record will fall under this category.
4) Blackhole: It is the natural tendency of a record to slip into the Black hole. A proactive process and approach needs to be in place to prevent this from happening. The Blackhole can’t be measured, but is essentially an inverse reflection of our ability to close candidates with respect to time.

Points to remember
A database should be continually tracked for candidates slipping away from Open stage and proactive and reactive steps taken.
You should never have all the candidates always in the Open stage. This indicates your pipeline is not healthy enough for future requirements, or the candidates are not relevant enough to be closed.
The Blind candidates are the easiest block to be moved to an Open Database. Success in moving this block will also indicate the level of user buy-in towards using the system
The Unknown candidates are your biggest risk. The fact that you don’t know them, gives your competition and advantage over you
The Hidden candidates are your treasure trove. They are candidates with whom ether is already an established relationship/contact. Mining them systematically will be the key to success.

Related Links
Candidate Database System: A perspective?
Lifecycle of a candidate record in a database

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